Free Designer Invoice Template

Last updated: October 2026

Last updated: October 2026

Tip: click any field in the preview to edit it before downloading. Your edits stay in your browser. Nothing is uploaded, no signup, no watermark.

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What is this template for?

This free designer invoice template is built for graphic designers, brand designers, illustrators and web designers. It handles the way design work is actually sold: fixed-fee concepts, revision rounds billed separately, final artwork delivery, and pass-through costs like stock imagery or font licences — all on one clean, studio-style invoice.

How designers usually structure their invoices

Most designers split a project into stages rather than billing one lump sum. A typical structure is a concept fee (a fixed price for the initial creative routes), revision rounds at an agreed rate each, and a final artwork and handover fee. Anything you buy on the client’s behalf — stock photos, font licences, print proofs — goes on its own line as a pass-through cost so the client can see exactly what it was. Many designers also take a 50% deposit before starting and show it as a credit on the final invoice, exactly as the preview above does.

Who should use it?

Freelance designers and small studios billing UK clients. If you are VAT registered, use our VAT invoice template instead. For help setting your prices, see freelance hourly rates by profession.

What is inside the template?

Your studio details, client details, invoice number with issue and due dates, an itemised table for concepts, revisions, artwork and pass-through costs, subtotal and total due, and a notes area for deposit credits and copyright terms. Every field is editable: click it, type, then download.

What UK law requires on an invoice

Every invoice you send in the UK must show certain details to be valid. For a standard (non-VAT) invoice: a unique invoice number, the date, your business name and address, your customer’s name and address, a clear description of the work, the amount charged, and your payment terms. If you are VAT-registered, you must also show your VAT number, the VAT rate applied, and the VAT amount per line — see gov.uk guidance on invoices. This template includes fields for all of them, so an invoice built from it meets the legal requirements.

Frequently asked questions

New to invoicing? Read how to write an invoice for the full walkthrough.

Want to customise this further? Open it in the free invoice generator — add your logo, save clients and download a polished PDF.