Free Proforma Invoice Template

Last updated: October 2026



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PROFORMA
INVOICE
PI-2026-0117
This is a proforma invoice, not a tax invoice. No VAT has been charged. A VAT invoice will follow on dispatch where applicable.
From
Nordic Supply Co.
sales@nordicsupply.co.uk
Unit 9, Marshgate Lane, London E15
To
Harbor & Grey Interiors
orders@harborgrey.co.uk
21 Camden High Street, London NW1
Issued
3 Oct 2026
Valid for
30 days
Description Qty Rate Amount
Oak dining table 2 £1,150.00 £2,300.00
Delivery & installation 1 £180.00 £180.00
Subtotal£2,480.00
Total£2,480.00
Goods are dispatched after payment is received. Please quote PI-2026-0117 on all correspondence.

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What is this template for?

This free proforma invoice template is for quoting a firm price before the work is done or the goods are shipped. It looks like an invoice but is clearly marked as proforma, so both sides know it is a commitment to a price — not a demand for payment of a completed supply.

Who should use it?

Product sellers, makers, wholesalers and service businesses that take payment before dispatch. If the work is already done, use the freelancer invoice template or contractor invoice template instead.

What is inside the template?

A clear proforma notice strip, seller and buyer details, proforma number with issue date and validity period, itemised lines, subtotal and total, and footer notes about payment-before-dispatch.

Frequently asked questions

What is a proforma invoice?

A proforma invoice is a preliminary bill sent before goods or services are provided. It states the price the buyer will pay, and is often used to arrange payment in advance or for customs purposes.

Is a proforma invoice legally binding?

On its own it is generally treated as a quote rather than a tax document. It does not replace a real invoice: once the supply is made, issue a proper invoice.

Can I reclaim VAT on a proforma invoice?

No. A proforma invoice is not a tax invoice, so VAT cannot be reclaimed on it. Wait for the VAT invoice that follows the actual supply.

When should I use a proforma instead of a quote?

Use a proforma when the buyer needs something invoice-shaped to release payment — for example a finance department that pays against invoice numbers, or for advance-payment orders.

Do I still send a real invoice afterwards?

Yes. Once goods are dispatched or the service is delivered, issue a standard invoice referencing the proforma number.

Want to customise this further? Open it in the free invoice generator — add your logo, save clients and download a polished PDF.

Reviewed by

Arham Arshad, founder of LancerBill, checked this template and its downloads in October 2026.